Community Participation Group Meeting No. 8

Written 30/05/03

A meeting of the CPG was held at the Glade Infants School on Friday 23rd May 2003 at 7.00pm.

Present:

Appologies:

Susan Gallant, Fiona Mosley, Andrew Clark (Chairman)

In the absence of the Chairman, and there currently being no Vice-Chair, Guy Parfect very kindly stepped-in to act as Chairman for this meeting.

1. Matters Arising The Secretary reported the resignation of Mr Dave Parsons as an active member of the CPG due to work commitments. He had expressed a wish to be kept informed, and said he would still help if he was available when the need arose. No other matters were raised.

2. Report from Steering Group Guy Parfect delivered this report in the absence of Vince McCabe. The preliminary plans of the Home Zone were presented at the Steering Group meeting for comment prior to the Workshops to be held on Saturday 10th May. Guy detailed the proposed changes to the Home Zone streets. A technical design group is to be appointed as a sub- group of the Steering Group to provide feasibility information on the design proposals, to be incorporated into the next version of the plans. This next version will be the final architects' plans which will be the basis of the engineering plans.

   A youth representation meeting was held at the Youth Club and attended by Kirsty Routledge and Vince McCabe, but produced no positive results. A Saturday meeting may be convened at the Youth Club in one further attempt to attract youth representation to the project. The next Steering Group meeting will be 3rd June.

3. Home Zone Design Day 10th June Two sessions were held to enable the consultation process to be more manageable. This also allowed resident children to participate.

   Each session began with a presentation delivered by Joe Marchant followed by discussions in groups around tables at which the plans made available for comments by the residents. Among the issues raised were parking spaces, access to driveways, traffic speeds, street lighting, litter, and suitability of layout for visually impaired people. It was stated by the designers that the design should be self- policing, and obstructions such as deviations in road alignment should be no more than 40 metres apart. A continuous walkway of at least 1 metre width was required between the buildings and road.

   The residents expressed a desire for the planting to be restricted to semi-mature trees. It was also made absolutely clear that there will be major disruption to normal use of the streets during the construction phase.

   The children expressed their concerns about broken glass laying in the streets, the lack of facilities in the recreation park, and crossing roads to school, etc..

   The Low Speed Zone consultation should be in late July.

   The plans of the Home Zone which were displayed at the Workshops were also made available to this CPG meeting for members to study and discuss.

4. Nominations for Vice Chair Guy Parfect asked if anyone was interested in this post and Ronald Black responded. The Secretary reported that the Chairman had ideas on the "officer" membership of the group and suggested this item be deferred until the next meeting to enable the Chairman to reveal his ideas. This item is, therefore, deferred until the next CPG meeting.

5. CPG Name Change A suggestion was made that since most of the Project area was in the Pevensey electoral ward the name should include "Pevensey". This was unanimously supported by all present. The Secretary, Chairman and Vice- Chair designate were instructed by the Acting Chairman to meet and discuss this item to bring a firm suggestion to the next meeting. Constitution - This item must be addressed urgently if funding beyond present project is required.

6. Social Event SRA Ltd. volunteered (through Kim Lampitt) to fund a prize for the event. The date of the event could be late June/early July. It is essential this timing be achieved, but it must be no later than the middle of July to coincide with publication of the plans of the Low Speed Zone.
7. Nomination for Social Event Organiser - It was noted that Vince McCabe had previously offered to take-on this task. The committee gratefully accepted this in his absence.

8. Any Other Business Agenda and Minutes to be distributed to all interested parties by no later than two weeks prior to the next meeting. Sample information packs for street reps. to distribute to new residents to be available at next meeting. The Secretary to provide a list of all CPG members to Kim Lampitt , to enable him to check and confirm that all streets are represented on the committee, and to include details of all committee members in the information packs so that residents know who to contact for up-to-date information about the projects.

Date of Next Meeting - Wednesday 18th June 2003 at 7.00pm at the Glade Infants School.

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